Using WhatsApp for Business

WhatsApp Business is a suite of messaging solutions designed to help businesses communicate with customers on WhatsApp.

WhatsApp Business offers a plethora of features tailored to the needs of businesses, including the ability to create a business profile, automate messages, and set up quick replies. 💬

With over 175 million people messaging a WhatsApp Business account daily, the platform has become a popular choice for businesses of all sizes to connect with customers.

If you're a business owner looking to use WhatsApp for customer communication, you have two options:

1. WhatsApp Business App
2. WhatsApp Business Platform

Each WhatsApp Business account (WABA) has its own unique features and is designed to serve specific business needs.

We’ve simplified it for you in the infographic below:

The first type of account, the WhatsApp Business App, is a free messaging app for small businesses to interact with customers. It offers a range of features tailored specifically to the needs of small businesses.

WhatsApp business app is an excellent tool for the following:

• Attracting new customers
• Managing customer relationships
• Increasing sales
• Growing business

With its user-friendly interface, the WhatsApp Business app is a great tool for WhatsApp lead generation.

Even without a marketing budget, you can use Free WhatsApp Entry Points. These are:

• QR codes
• Short links
• Actions buttons

Getting a WhatsApp link or QR code is simple and can be done directly within the WhatsApp Business App or by using our free generator.

👉 Free WhatsApp Link generator

👉 Free WhatsApp QR Code generator

For those of you with a marketing budget, there are tools to drive organic awareness and traffic:

1. Boosting a Post - Turn a Facebook post into an ad to drive traffic straight to your WhatsApp.
2. Adding a Call to Action ads - Promote“Send message” button on Facebook to encourage direct contact.
3. Using Ads that Click to WhatsApp - Link Facebook and Instagram ads to your WhatsApp profile for easy interaction.

With the latest WhatsApp update, you can create ads redirecting to a WhatsApp chat without leaving WhatsApp Business app.

How cool is that?

You can also customize these ads by adding images and descriptions, setting a budget and duration, and choosing a target audience. 🎯

And the best part, any conversation started from Click to WhatsApp ads is free for 72 hours.

As you begin to start promoting your products or services, expect leads to start pouring into your WhatsApp Business App. To help you with this process, WhatsApp Business app offers a number of valuable features.

❇️ Labels

To manage the flow of your WhatsApp leads efficiently, you can start with labels. Labels organize your messages to help you navigate between them. You can experiment with different names and colors to group specific messages or entire conversations.

❇️ Greeting message

When a new potential customer starts a conversation with your business, WhatsApp will automatically send them a Greeting message. You can customize this message according to your business’s needs or left as something general. For example, “Hey there! Thanks for reaching out. How can we help you today?”.

❇️ Away message

On the other hand, an Away message will notify your customers that you’re away or unavailable. This way, your customers won’t feel neglected and will patiently wait for your response.

❇️ Quick replies

To make things quicker, the WhatsApp Business App also allows you to create up to 50 quick replies. Such messages can include images and videos on top of regular text.

WhatsApp Business App makes it easy for customers to browse your products or services and submit orders. Below are just a few features that can contribute to increasing your sales:

• Broadcast list
• Catalog & Catalog Links
• Cart
• WhatsApp Payments

Let’s go through them one by one.

📢 Broadcast list

Whatsapp broadcast list allows you to send private messages to multiple contacts at once through the Whatsapp Business App. You can create lists of customer contacts and send the same message to all of them with just one click.

This is a useful feature if you want to:

• Make announcements
• Send promotions
• Provide product updates

🛍️ Catalog

You can also showcase your products and services by creating a WhatsApp catalog in your business profile.

For every new item on your catalog, you can add:

• Item image
• Item name
• Price
• Description
• Website link
• Product code

And you can hide this item from your catalog if it becomes temporarily unavailable, so your customers won’t see it.

And the best part is your catalog can be easily shared by you on your social media platforms and by your customers with their friends. Customers can also share catalog links 🔗 to message you directly about a product or service.

🛒 Cart

Once your customer selects your products or services, they can add them to their cart.

When they are ready to check out, they can send selected items to your business chat as a WhatsApp message. This will speed up the ordering process and allow your customers to place orders for multiple items at the same time.

💳 WhatsApp payment

Finally, with WhatsApp Payment, you can send and receive money without leaving the WhatsApp Business app. Making transactions becomes as easy as chatting on WhatsApp. 💸

However, since the feature is new, WhatsApp only introduced the ability to pay via chat in Brazil.

In addition to boosting sales, the WhatsApp Business App provides various features that can help you improve your brand visibility and enhance your messaging capabilities.

• WhatsApp Business Profile
• WhatsApp Business Directory
• WhatsApp Premium

With the WhatsApp Business Profile page, your customers can easily find all the important information about your business in one place.

​​​​Customers can see your business name and type, description and working hours. On top of that, you can add your business email and website, and connect your Facebook Business Page and Instagram Business Account.

You can also showcase your business profile in the WhatsApp Business directory for a fast and easy way for potential customers to discover your business. 🔍

As your small business grows, you may find that you need more robust tools to manage your communication with customers. 👨‍💻 While the WhatsApp Business API may be too advanced for your needs, you can now upgrade to WhatsApp Business Premium, a new paid extension for the WhatsApp Business app.

With WhatsApp Premium, you can access advanced features such as:

• WhatsApp Web page to showcase your business online
• Multi-agent support for up to 10 devices (compared to the 4 devices supported by the regular WhatsApp Business app)
• Custom WhatsApp Link that you can change every 90 days.

This means you can manage customer conversations across multiple devices and provide better customer service.

To enjoy these features, you can opt for a monthly subscription to WhatsApp Business Premium.👑 While the pricing details have not been released yet, this optional feature is a great way to take your business communication to the next level.

Creating a WhatsApp Business Account is very straightforward. Simply download the WhatsApp Business app from the Apple App Store or Google Play Store.

You can also easily migrate your WhatsApp messenger account to your new WhatsApp Business account, including all your chat history and media.

To set up the WhatsApp Business app:

• Verify your phone number for this account
• Add your business name
• Tap Settings to build your business profile

If you want to use WhatsApp on your computer instead of your phone, WhatsApp Business Web will be a perfect solution for it. This can be very useful for small business owners who want to quickly respond to customers from a larger screen.

With WhatsApp for Business, you can connect up to 4 additional devices alongside your phone. And you don't even need to keep your phone online once the devices are linked.

Alternatively, you can also use the free WhatsApp Lite integration. This integration will allow you to use WhatsApp Business account directly in Kommo on your desktop.

Along with WhatsApp Lite, you gain access to various automation features, including an AI chatbot, sales pipeline and lead profile.

And can connect up to 50 phone numbers to 1 Kommo account.

But If you’re a WhatsApp power-user who wants to use broadcasting and send massive amounts of messages, use WhatsApp Business Platform instead to avoid getting your account blocked!

The WhatsApp Business API, referred to as WhatsApp Business Platform, is an advanced version of the WhatsApp Business App designed for larger businesses with more complex communication needs.

It comes with a variety of advanced features, including message templates, chatbots, automation, and analytics.

WhatsApp Business API doesn’t have a front-end interface. This means that it requires a team of developers or a BSP, such as a CRM, for integration and operation.

Also, the WhatsApp Business Platform comes with a premium which depends on:

• Your Business Solution Provider
• The region you operate it
• The number of conversations you handle.

Here’s an infographic detailing the advantages and disadvantages:

The WhatsApp Business Platform has three types of API:

• Cloud API - hosted on Meta's cloud servers.
• On-Premises API - hosted on BSP’s or your own server
• Business Management API - also hosted on a BSP’s or your own server

Unlike WhatsApp Cloud API or On-Premises API, the Business Management API has limited functionality, allowing you to manage your WhatsApp Business Account settings and assets, like message templates and phone numbers, and get quality status updates. 📥

Check the infographics below to determine which API is right for your business.

Regardless of which WhatsApp API you choose, setting it up requires some technical understanding. You must make API calls to send and receive messages and create webhook endpoints to get message notifications.

This implies switching between Meta's developer platform, your webhook server, and the WhatsApp app for testing.

Watch this video to get a sense of how your developers can get started with the WhatsApp Cloud API and how to integrate it. (Without developers on staff, this can be quite difficult and tricky. 😬)

If you don’t have a team of developers in your company, there is still a solution. A BSP like Kommo is the easiest and fastest option for you to obtain WhatsApp API.

Here is what you will need to get your WhatsApp Business API account:

• Official business
• Business website
• Business email
• New phone number
• Facebook Business Manager account
• WhatsApp Business Account

There are three types of WhatsApp API accounts:

1. Regular unverified WhatsApp account
2. Regular verified WhatsApp account
3. Official WhatsApp account

Once you create your account, you can start messaging your customers right away. However by default, your account will have an unverified status, which means you might have some messaging limitations. 🛑✋

The verification process can take up to 3 days. It will also require you to submit supplementary documents.

Large, well-known corporations qualify for Official WhatsApp Business accounts. You must first verify your existing business account to apply for an Official account. ✅

While WhatsApp Business App comes at no cost, WhatsApp Business Platform charges based on a 24-hour conversation. The rates depend on the conversation category you use to chat with your customers.

These categories include:

• Marketing
• Utility
• Authentication
• Service

The first three categories are business-initiated conversations that typically cost more and require a pre-approved template for starting.

Service conversations, on the other hand, are user-initiated conversations, where you can typically use free-form messages to respond to your customers. 💬

Meta provides every WhatsApp Business Account with 1,000 free service conversations each month. 🔥

Moreover, Meta provides free entry point conversations for customers who initiate contact by sending a message through a Click to WhatsApp Ad or utilizing the Call-to-Action button on your Facebook page. These conversations remain free for 72 hours, offering a great advantage. 💪

However, if you're using a BSP, it's important to be aware of potential additional charges.

Again, if you don’t have developers on your team but would like to use the WhatsApp API, then you can do so by integrating your WABA account with a CRM.

Kommo has been working on automating WhatsApp marketing and sales for years. The platform is perfect for messenger-based sales.

It comes with no surprise that Kommo is an official Meta Business partner. The platform supports most messengers and other communication tools, including emails and phone.

Kommo’s partnership with Meta offers the best possible services and delivers outstanding results to communicate with clients via WhatsApp.

Whenever a potential customer messages you, depending on their question, you can route this message to the right sales rep.

Kommo comes with a Whatsapp multi-agent feature that allows you to assign multiple agents or customer service representatives to handle messages from customers on WhatsApp. This helps distribute the load and ensure timely responses. ⏳

The agents can work simultaneously to respond to customers, with each agent only seeing the conversations assigned to them.

Since you can’t start a conversation with your customers first, the only way to initiate a conversation with someone who hasn’t messaged you at all (or someone who hasn’t messaged in the last 24 hours) is by using message templates.

Kommo offers a friendly message template creator, with all template categories:

The Whatsapp Business API gives you the ability to integrate AI chatbots to automate and improve customer service responses on Whatsapp. 🤖 Kommo’s chatbot, known as Salesbot, has been designed to understand customer queries, send automated replies, and guide customers through common tasks and questions.

Salesbot can help you provide timely responses at scale and around the clock without having live agents monitor Whatsapp messages.

Thanks to Salesbot, your businesses can handle simple customer requests without any need for human intervention.

Example of such requests:

• Order status
• Product information
• Payments
• FAQ queries

The WhatsApp Business API provides you with metrics to analyze messages and conversations taking place on your WhatsApp Business Account. 📊 These include the number of messages sent and delivered, and information on cost and conversation within a given billing period.

WhatsApp Business API expands your capabilities when it comes to chatting with your customers. To engage your customers and make the communication process more interactive, the WhatsApp Business Platform provides you with a selection of interactive messages, including:

• List Messages
• Reply Button Messages
• Single-Product Messages
• Multi-product Messages
• Location Request Messages

Green Tick Badge

Thanks to the WhatsApp Business Platform, you can also upgrade to an official WhatsApp Business account status. Unlocking this status grants your business a distinguished green check mark badge ✅, proudly displayed alongside your business name. This badge signifies the authenticity of your business account and plays a huge role in building trust among consumers.

However, only prominent and well-established businesses can apply for the Official WhatsApp Business account status.

Mark WhatsApp Messages as Read

With the WhatsApp Business API, you can change the status of a received message to “read,” making your customers feel like their request is being addressed and putting them at ease.

At Kommo, we offer you two cutting-edge solutions to kickstart your journey with WhatsApp in our CRM:

1. WhatsApp Lite for Free
2. The WhatsApp Business API integration
3. The WhatsApp Cloud API integration

Our team has developed WhatsApp Lite, a free integration designed for small businesses to connect your WhatsApp Business account to Kommo. You can do this by scanning a QR Code.🤳 With this integration, your team can:

• Work together seamlessly on a single account
• Link multiple phone numbers
• Manage leads throughout the entire sales process
• Access a chatbot for assistance (available for Advanced plan or higher)

Check out this video to learn more:

The WhatsApp Business API integration is a seamless, built-in integration that connects your WhatsApp Business API Account with Kommo. This integration enables you to use paid templates for starting conversations, sending mass messages, and adding interactive buttons.

With our WhatsApp integration, you can effortlessly manage your WhatsApp account within Kommo, including:

• Setting up your WhatsApp Business Account
• Submitting templates for approval by Meta
• Tracking important statistics
• Topping up your account balance

The official WhatsApp Cloud API integration helps medium and large businesses to interact with clients using Meta’s cloud-hosted version. It offers many features that empower businesses to connect and engage with customers.

Integrating the WhatsApp Cloud API with your Kommo account allows you to use Kommo as your front-end interface to interact with your clients.

Cloud API provides ease of implementation and maintenance. Also, unlike WhatsApp Business API, you do not not have to pay markup fees or any extra fees.

Here are more benefits you can enjoy using WhatsApp Cloud API 👇

Here is also a clear breakdown of its difference between the WhatsApp Business API and WhatsApp Cloud API integration.

Whether you decide to use the WhatsApp Business app or WhatsApp API, you can leverage the power of WhatsApp's massive user base with the help of Kommo CRM to build strong customer relationships and grow your business.🤝

🤓 Book a free demo session

👩‍💻 Login to your Kommo account

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